Table 3 Practices and Facilitation...

Table 3

Practices and Facilitation Functions: process guide (PG), collaboration tool giver (CTG), process educator (PE) and neutral third party (NTP)

	Facilitation function	PG	CTG	PE	NTP
	Activity
1	Build and maintain data management structure on cloud server	x	x
2	Share knowledge on approaches to work structuring		x	x	x
3	Share knowledge on project management approaches		x	x	x
4	Highlight conditions for working in remote teams		x	x
5	Research collaboration tools	x	x	x	x
6	Maintain collaboration tools	x	x
7	Encourage team to use collaboration tools	x	x
8	Test, maintain and update project planning tools	x			x
9	Create project schedules	x
10	Invite and facilitate collaboration on project schedules	x	x
11	Document and share (sub-)teams upcoming project andwork steps	x	x		x
12	Remind team of upcoming deadlines	x
13	Draft meeting agendas	x	x
14	Collect information asynchronously for agenda creation	x			x
15	Record meetings and share recordings	x	x		x
16	Document decisions in meeting minutes	x	x	x
17	Document responsibilities in meeting minutes	x	x	x
18	Invite collaboration on meeting agenda	x	x	x
19	Regularly publish decisions made	x
20	Request (sub-)team's updates on process status	x
21	Facilitate (asynchronous) regular process status sharing	x	x	x
22	Systematize work materials for sub-teams	x	x
23	Facilitate flow of work material between team members	x	x	x
24	Organize technical equipment	x	x		x
25	Test technical equipment	x	x
26	Write technical documentation	x	x	x
27	Conduct technical learning workshop	x	x
28	Conduct acquisition of data collection locations	x
29	Create materials for data collection site acquisition	x			x
30	Invite collaboration on distributing task responsibility	x	x	x	x
31	Negotiate responsibilities for work steps	x	x
32	Give work instructions	x	x	x
33	Structure and document process information	x	x
34	Use visuals and other supports to share process details	x	x	x
35	Collect feedback on process facilitation	x		x	x
36	Communicate learnings from feedback on process facilitation	x	x	x	x
37	Implement feedback on process facilitation	x	x	x
38	Request updates on (sub-)team work capacity	x			x
39	Ask about team members' willingness to take on tasks	x		x	x
40	Facilitate collaborative task allocation	x	x	x
41	Reassign tasks	x
42	Coordinate collaborative work sessions	x	x	x	x
43	Facilitate collaborative work sessions	x	x	x
44	Facilitate decision-making on project process and deadlines	x	x	x
45	Facilitate decision-making on methodological topics	x	x	x
46	Organize asynchronous decision-making	x	x		x
47	Delegate responsibility to method leads in sub-teams	x		x	x
48	Communicate own progress and (non-)adherence to deadlines	x	x	x
49	Credit team members as sources for own decision-making			x	x
50	Explain own actions from a process perspective	x		x	x
	Total	46	35	26	19

	Facilitation function	PG	CTG	PE	NTP
	Activity
1	Build and maintain data management structure on cloud server	x	x
2	Share knowledge on approaches to work structuring		x	x	x
3	Share knowledge on project management approaches		x	x	x
4	Highlight conditions for working in remote teams		x	x
5	Research collaboration tools	x	x	x	x
6	Maintain collaboration tools	x	x
7	Encourage team to use collaboration tools	x	x
8	Test, maintain and update project planning tools	x			x
9	Create project schedules	x
10	Invite and facilitate collaboration on project schedules	x	x
11	Document and share (sub-)teams upcoming project andwork steps	x	x		x
12	Remind team of upcoming deadlines	x
13	Draft meeting agendas	x	x
14	Collect information asynchronously for agenda creation	x			x
15	Record meetings and share recordings	x	x		x
16	Document decisions in meeting minutes	x	x	x
17	Document responsibilities in meeting minutes	x	x	x
18	Invite collaboration on meeting agenda	x	x	x
19	Regularly publish decisions made	x
20	Request (sub-)team's updates on process status	x
21	Facilitate (asynchronous) regular process status sharing	x	x	x
22	Systematize work materials for sub-teams	x	x
23	Facilitate flow of work material between team members	x	x	x
24	Organize technical equipment	x	x		x
25	Test technical equipment	x	x
26	Write technical documentation	x	x	x
27	Conduct technical learning workshop	x	x
28	Conduct acquisition of data collection locations	x
29	Create materials for data collection site acquisition	x			x
30	Invite collaboration on distributing task responsibility	x	x	x	x
31	Negotiate responsibilities for work steps	x	x
32	Give work instructions	x	x	x
33	Structure and document process information	x	x
34	Use visuals and other supports to share process details	x	x	x
35	Collect feedback on process facilitation	x		x	x
36	Communicate learnings from feedback on process facilitation	x	x	x	x
37	Implement feedback on process facilitation	x	x	x
38	Request updates on (sub-)team work capacity	x			x
39	Ask about team members' willingness to take on tasks	x		x	x
40	Facilitate collaborative task allocation	x	x	x
41	Reassign tasks	x
42	Coordinate collaborative work sessions	x	x	x	x
43	Facilitate collaborative work sessions	x	x	x
44	Facilitate decision-making on project process and deadlines	x	x	x
45	Facilitate decision-making on methodological topics	x	x	x
46	Organize asynchronous decision-making	x	x		x
47	Delegate responsibility to method leads in sub-teams	x		x	x
48	Communicate own progress and (non-)adherence to deadlines	x	x	x
49	Credit team members as sources for own decision-making			x	x
50	Explain own actions from a process perspective	x		x	x
	Total	46	35	26	19

Source(s): Author's own analysis

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