Table 1. Overview of research phases,... | Emerald Publishing

Table 1.

Overview of research phases, hybrid forums and data set development

Research phase and timing	Methodological orientation	Forum activities and research design	Participants and organisational context	Data generated	Participatory outputs and materials	Analytical purpose
Phase 1: Troubling Conducted June–August 2022	Exploratory engagement with emerging sectoral concerns	Introduction calls, exploratory interviews and internal company presentations used to identify recurring organisational tensions, infrastructural pressures and emerging concerns surrounding data practices and organisational sustainability	Early engagement with NPAO senior leadership across the UK and Republic of Ireland from regional theatres, international festivals and events groups, and nonfunded venues	Primary: 6 call/interview transcripts (approx. 150 pages), participant feedback materials and researcher reflexive notes (approx. 16 pages)	Internal presentations, workshop planning materials, early scenario development, poster presentation, podcast recordings	Informed the design of the hybrid forums and surfaced recurring concerns shaping subsequent workshop discussions and scenario exercises
Phase 2: Influencing Conducted September–December 2022	Participatory hybrid forums designed to collectively explore organisational tensions, practices and responses to uncertainty. These forums were online apart from one (Northern Ireland Cohort) which was conducted in person	Five hybrid forum workshops delivered across ROI, UK and Northern Ireland cohorts using collaborative discussion, prompts and scenario-based exercises to explore organisational concerns surrounding data, benchmarking, operational pressures and sustainability		Primary: 5 workshop transcripts (approx 250 pages), facilitator notes (approx 30 pages). Secondary: 1 industry report, 2 conference discussions, various sector articles/blogs	Scenario exercises, collaborative Miro boards, annotated prompts, preparation packs, participant discussion materials, industry presentations, workshop artefacts	Enabled examination of how participants articulated concerns, negotiated organisational tensions and collectively reflected on possible responses to changing evaluative and infrastructural demands
Phase 3: Relating Conducted May 2023 and June 2023	Future-oriented and reflective engagement with organisational practices and sectoral imaginaries	Two scenario-based workshops focused on pricing, benchmarking, evaluation and organisational sustainability, designed to explore how participants negotiated future organisational possibilities under conditions of uncertainty and limited capacity	24 participants from 11 arts and cultural organisations (with some repeat attendees for both workshops and the previous series/Phase 2) UK and ROI arts professionals, infrastructure actors and sector partners participating in pricing and benchmarking workshops	Primary: 2 workshop transcripts (approx. 100 pages), facilitator notes and researcher reflexive memos, participant feedback materials, collaborative workshop discussions and Miro board outputs generated through pricing and benchmarking exercises	Benchmarking and dynamic pricing whitepapers (2), collaborative boards, 2 podcasts, 4 blogs, promotional campaign materials including videos and solus emails	Supported analysis of how hybrid forums enabled participants to collectively negotiate organisational futures, benchmarking practices and data-led decision-making under conditions of uncertainty

Research phase and timing	Methodological orientation	Forum activities and research design	Participants and organisational context	Data generated	Participatory outputs and materials	Analytical purpose
Phase 1: Troubling Conducted June–August 2022	Exploratory engagement with emerging sectoral concerns	Introduction calls, exploratory interviews and internal company presentations used to identify recurring organisational tensions, infrastructural pressures and emerging concerns surrounding data practices and organisational sustainability	Early engagement with NPAO senior leadership across the UK and Republic of Ireland from regional theatres, international festivals and events groups, and nonfunded venues	Primary: 6 call/interview transcripts (approx. 150 pages), participant feedback materials and researcher reflexive notes (approx. 16 pages)	Internal presentations, workshop planning materials, early scenario development, poster presentation, podcast recordings	Informed the design of the hybrid forums and surfaced recurring concerns shaping subsequent workshop discussions and scenario exercises
Phase 2: Influencing Conducted September–December 2022	Participatory hybrid forums designed to collectively explore organisational tensions, practices and responses to uncertainty. These forums were online apart from one (Northern Ireland Cohort) which was conducted in person	Five hybrid forum workshops delivered across ROI, UK and Northern Ireland cohorts using collaborative discussion, prompts and scenario-based exercises to explore organisational concerns surrounding data, benchmarking, operational pressures and sustainability		Primary: 5 workshop transcripts (approx 250 pages), facilitator notes (approx 30 pages). Secondary: 1 industry report, 2 conference discussions, various sector articles/blogs	Scenario exercises, collaborative Miro boards, annotated prompts, preparation packs, participant discussion materials, industry presentations, workshop artefacts	Enabled examination of how participants articulated concerns, negotiated organisational tensions and collectively reflected on possible responses to changing evaluative and infrastructural demands
Phase 3: Relating Conducted May 2023 and June 2023	Future-oriented and reflective engagement with organisational practices and sectoral imaginaries	Two scenario-based workshops focused on pricing, benchmarking, evaluation and organisational sustainability, designed to explore how participants negotiated future organisational possibilities under conditions of uncertainty and limited capacity	24 participants from 11 arts and cultural organisations (with some repeat attendees for both workshops and the previous series/Phase 2) UK and ROI arts professionals, infrastructure actors and sector partners participating in pricing and benchmarking workshops	Primary: 2 workshop transcripts (approx. 100 pages), facilitator notes and researcher reflexive memos, participant feedback materials, collaborative workshop discussions and Miro board outputs generated through pricing and benchmarking exercises	Benchmarking and dynamic pricing whitepapers (2), collaborative boards, 2 podcasts, 4 blogs, promotional campaign materials including videos and solus emails	Supported analysis of how hybrid forums enabled participants to collectively negotiate organisational futures, benchmarking practices and data-led decision-making under conditions of uncertainty