Table 3 Proposed adaptation of GDP-based...

Table 3

Proposed adaptation of GDP-based safeguards across relief item categories informed by participant insights

GDP-based quality safeguard	Food supplies	Medicines and medical supplies	Hygiene kits	General relief items
Traceability	Batch and delivery records	Batch numbers and expiry tracking	Distribution logs	Distribution records
Documentation	Delivery and receipt verification	Full chain-of-custody documentation	Inventory records	Distribution checklists
Storage controls	Clean and dry storage conditions	Temperature-controlled storage where required	Protected storage areas	Basic warehousing standards
Inventory monitoring	Stock rotation and replenishment tracking	Expiry-date monitoring and stock auditing	Stock availability monitoring	Inventory reconciliation
Accountability mechanisms	Beneficiary verification	Recipient verification and audit trail	Distribution verification	Distribution accountability records
Emergency adaptation	Simplified documentation during urgent response	Essential quality controls retained while allowing expedited distribution	Basic tracking and verification procedures	Flexible implementation based on operational urgency

GDP-based quality safeguard	Food supplies	Medicines and medical supplies	Hygiene kits	General relief items
Traceability	Batch and delivery records	Batch numbers and expiry tracking	Distribution logs	Distribution records
Documentation	Delivery and receipt verification	Full chain-of-custody documentation	Inventory records	Distribution checklists
Storage controls	Clean and dry storage conditions	Temperature-controlled storage where required	Protected storage areas	Basic warehousing standards
Inventory monitoring	Stock rotation and replenishment tracking	Expiry-date monitoring and stock auditing	Stock availability monitoring	Inventory reconciliation
Accountability mechanisms	Beneficiary verification	Recipient verification and audit trail	Distribution verification	Distribution accountability records
Emergency adaptation	Simplified documentation during urgent response	Essential quality controls retained while allowing expedited distribution	Basic tracking and verification procedures	Flexible implementation based on operational urgency

Note(s):

The proposed adaptations represent a researcher-developed synthesis informed by participant insights and the GDP-related principles identified through the thematic analysis. The level of control is intended to vary according to the risk, handling requirements and operational urgency associated with each relief item category

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