Affordances of the culture case (example of an analytical table used for each case)
| Category and sub-category of affordance | Technology features | Org. features – skills and abilities | Examples of affordances based on research evidence | Technology in practice – how technology is actually used | Organizational goals with technology | Barriers to the actualization of affordances |
|---|---|---|---|---|---|---|
| Coordination – Managing budgets and financial resources | Computer E-mail, Internet access | All users have basic knowledge on the use of technology. However, some indicated the need for learning some specific tools | “(Technology is used) for internal control even for access to information, [[…]] for payments, balance inquiries, finance controls. […] To open announcements for research”. (Interviewee 11) | Financial management from banking controls | Collection and management of financial resources | Lack of financial resources and management system that assists in administrative activities and accounting |
| Coordination – Integrating the organization and democratizing access to information | Server, database manager, software: Office, adobe acrobat | All users have basic knowledge of using technology | “We work integrated with the server […]. If the secretary needs the office, she knows where to find it on the server. […] All you have to do is share it and everyone has access to all the machines “. (Interviewee 11) | Centralization of data and files on the server so that everyone has access to the information | Streamline the access to information and integrate the activities carried out by different people | Outdated equipment and limitations in terms of financial resources. Difficulty in putting administrative lines in the projects, making it difficult to update the tools |
| Coordination – Implementing projects | Computer E-mail, Internet access | Users with basic knowledge of technology. Managers with difficulties in using the Internet, attaching files to emails and using text editors | “We operate in network, which mobilizes us with daily contacts and projects, which are sent by email. Coordinators can send and receive daily reports, enabling faster completion”. (Interviewee 13) | Contacts and exchange of information via email | Monitor the implementation of projects and budget execution | Lack of a management system that assists administrative activities and accounting |
| Coordination – Building organizational memory [NEW] | Website, social media, photo and video equipment, image editing software | One of the organization’s members has knowledge about social networks, digital files and photos | “It would give more speed and visibility because today the organization has a lot of work, but we still have little visibility.” [[…]] For example, since the beginning we should have filmed them and have the capacity to store the material “. (Interviewee 12) | Publication of images and videos of the actions of the organization on online platforms. Organization of the files of the institution and availability of this information online | Give visibility to the results of their work and produce some data on the organization’s actions | Obsolete equipment and lack of financial resources, Thus, limiting the possibility of upgrading tools |
| Communication and mobilization – Mobilizing and articulating actors to participate in the actions developed | Social Media (Facebook, etc.); image editing software and Office | Some managers are not trained in the use of social media and do not understand the usefulness of these tools | “Mobilizations and joints; the social network has paid off for us in this direction. Publicity of events and facts related to our work, or the theme that our work is related to”. (Interviewee 14) | Publication of actions and events on social networks | Disseminate the organization and its actions | Resistance of some leaders and lack of knowing the potential of technology. Lack of an expert to assist in communication strategies |
| Network formation – Sharing knowledge and expertise with other organizations | Social Media (Facebook, etc.); image editing software and Office | Some managers are not trained in the use of social media and do not understand the usefulness of these tools | “Besides exchanging information, there is the exchange of activities, knowledge, construction of common agendas and especially information and facts that help the strengthen joint work”. (Interviewee 14) | Exchanging information with partner organizations | To achieve the organizational mission and access to resources | Resistance of some leaders and lack of knowledge on the potential of technology. Reduced investment in the technological area |
| Access to resources and accountability – Conducting campaigns to obtain financial funds | The website of the organization, communication tools such as e-mail (internet), the federal government system for management agreements and notices (SICONV) | The government program requires specific knowledge that has been learned in practice and the exchange of experience | "(Technology) changes access to official announcements from the government [[…]], the search for resources, the search for partners and publicity of how people can donate”. (Interviewee 11) | Campaigns to obtain financial funds (donations) via e- mail or website. Use of a Government agreement system | To obtain resources to finance the organization’s activities, carry out its projects, and apply for official government announcements | High cost of maintaining the website and empowerment of people. Lack of skilled personnel |
| Category and sub-category of affordance | Technology features | Org. features – skills and abilities | Examples of affordances based on research evidence | Technology in practice – how technology is actually used | Organizational goals with | Barriers to the actualization of affordances |
|---|---|---|---|---|---|---|
| Coordination – | Computer | All users have basic knowledge on the use of technology. However, some indicated the need for learning some specific tools | “(Technology is used) for internal control even for access to information, [[…]] for payments, balance inquiries, finance controls. […] To open announcements for research”. | Financial management from banking controls | Collection and management of financial resources | Lack of financial resources and management system that assists in administrative activities and accounting |
| Coordination – Integrating the organization and democratizing access to information | Server, database manager, software: Office, adobe acrobat | All users have basic knowledge of using technology | “We work integrated with the server […]. If the secretary needs the office, she knows where to find it on the server. […] All you have to do is share it and everyone has access to all the machines “. (Interviewee 11) | Centralization of data and files on the server so that everyone has access to the information | Streamline the access to information and integrate the activities carried out by different people | Outdated equipment and limitations in terms of financial resources. |
| Coordination – Implementing projects | Computer | Users with basic knowledge of technology. Managers with difficulties in using the Internet, attaching files to emails and using text editors | “We operate in network, which mobilizes us with daily contacts and projects, which are sent by email. Coordinators can send and receive daily reports, enabling faster completion”. (Interviewee 13) | Contacts and exchange of information via email | Monitor the implementation of projects and budget execution | Lack of a management system that assists administrative activities and accounting |
| Coordination – Building organizational memory [NEW] | Website, social media, photo and video equipment, image editing software | One of the organization’s members has knowledge about social networks, digital files and photos | “It would give more speed and visibility because today the organization has a lot of work, but we still have little visibility.” [[…]] For example, since the beginning we should have filmed them and have the capacity to store the material “. (Interviewee 12) | Publication of images and videos of the actions of the organization on online platforms. Organization of the files of the institution and availability of this information online | Give visibility to the results of their work and produce some data on the organization’s actions | Obsolete equipment and lack of financial resources, |
| Communication and mobilization – Mobilizing and articulating actors to participate in the actions developed | Social Media (Facebook, etc.); image editing software and Office | Some managers are not trained in the use of social media and do not understand the usefulness of these tools | “Mobilizations and joints; the social network has paid off for us in this direction. Publicity of events and facts related to our work, or the theme that our work is related to”. | Publication of actions and events on social networks | Disseminate the organization and its actions | Resistance of some leaders and lack of knowing the potential of technology. |
| Network formation – Sharing knowledge and expertise with other organizations | Social Media (Facebook, etc.); image editing software and Office | Some managers are not trained in the use of social media and do not understand the usefulness of these tools | “Besides exchanging information, there is the exchange of activities, knowledge, construction of common agendas and especially information and facts that help the strengthen joint work”. (Interviewee 14) | Exchanging information with partner organizations | To achieve the organizational mission and access to resources | Resistance of some leaders and lack of knowledge on the potential of technology. |
| Access to resources and accountability – Conducting campaigns to obtain financial funds | The website of the organization, communication tools such as e-mail (internet), the federal government system for management agreements and notices (SICONV) | The government program requires specific knowledge that has been learned in practice and the exchange of experience | "(Technology) changes access to official announcements from the government [[…]], the search for resources, the search for partners and publicity of how people can donate”. (Interviewee 11) | Campaigns to obtain financial funds (donations) via e- mail or website. | To obtain resources to finance the organization’s activities, carry out its projects, and apply for official government announcements | High cost of maintaining the website and empowerment of people. |
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