Table 4 Proposed solutions for the... | Emerald Publishing

Table 4

Proposed solutions for the current identified problems.

No.	Current issues	Solutions
1.	No record for the room entrance and the exact location of the file storage to identify the location of the file.	Use document/file cabinet with NFC biometric cabinet lock. Only the person that his/her fingerprint is recognized by the database will has access to the room. NFC reader at each section of the cabinet to record the location of the document/file.
2.	File racks are quite open which can cause the risk of losing the file
3.	Manual process for checking in and out for all documents which complicate the process and cause missing records.	Use the computerize system with the NFC for the document tracking process within the database. All the records will be backup once a week. The PIC login is able to secure the data as it integrates with the biometrics system which only recognize the PIC fingerprints. A notification system via SMS and email for the late return of the document/file.

No.	Current issues	Solutions
1.	No record for the room entrance and the exact location of the file storage to identify the location of the file.	Use document/file cabinet with NFC biometric cabinet lock. Only the person that his/her fingerprint is recognized by the database will has access to the room. NFC reader at each section of the cabinet to record the location of the document/file.
2.	File racks are quite open which can cause the risk of losing the file
3.	Manual process for checking in and out for all documents which complicate the process and cause missing records.	Use the computerize system with the NFC for the document tracking process within the database. All the records will be backup once a week. The PIC login is able to secure the data as it integrates with the biometrics system which only recognize the PIC fingerprints. A notification system via SMS and email for the late return of the document/file.