Possible modifications to the work environment and managerial practices based on interviews
| The character of workplace challenge | Possible modifications | |
|---|---|---|
| Technology-based solutions | Non-technological solutions (managerial practices) | |
| Effective communication | Communication based on non-direct and non-verbal contact | |
| Electronic-mediated forms of communication (e.g. emails, chats, chatbots, online forms) | Flexible forms of contact with the manager and team members | |
| Direct contact limited to one person only | ||
| Meetings in small groups | ||
| Written agenda before the meeting, and minutes after meeting | ||
| Improving the intelligibility of messages | ||
| Speech-to-text and text-to-speech applications | Precise communication | |
| Verbal instructions followed by written form | ||
| Written communication using visual forms (e.g. visual schedules, pictograms) | ||
| Regular, constructive, and honest feedback | ||
| Time management, task prioritizing and work organizing | Time management and task prioritizing | |
| Time management and task prioritization applications | Clear day/week/month work plan | |
| Time structuring tools (e.g. electronic calendars, reminders, alerts) | A clear scope of duties and sequence of tasks | |
| Job progress monitoring applications (e.g. interactive shared to-do lists) | Support in setting task priorities Checklists of tasks | |
| Organization of work | ||
| Application for monitoring own activities, with access to the support of a mentor/coach/job trainer | A flexible and tolerant approach | |
| Remote work | Flexible working hours, or part-time work | |
| Hybrid work | Individual work and tasks | |
| Transparent and task-based work structure | ||
| Clear rules of operation, avoiding unwritten rules | ||
| Regularity and rhythm in meetings, assigning tasks, and performance assessment | ||
| Buddy/mentor/job coach assistance | ||
| Providing support circles | ||
| Stress management and emotion control | Stress monitoring | |
| Real-time multi-sensor based stress level monitoring and up-to-date notification | Stress awareness training | |
| Collecting and analyzing data on stress triggers | ||
| Stress coping strategies | ||
| Dynamic adjustment of ambient environmental parameters after detecting an increase in stress level | Stress coping training and stress-reducing activities | |
| Non-verbal ways of conveying emotions (e.g. emoticons or keywords informing on the perceived increase in stress level) | ||
| Sensory sensitivity | Computer monitor settings adjustment, blackout cover/filter | Comfortable office environment, small spaces |
| Profiled computer mouse | Individual work stations, avoiding “open spaces” and “hot desks” | |
| Headphones | Separate “chill room” with no stimuli | |
| Silent computer keyboards | ||
| The character of workplace challenge | Possible modifications | |
|---|---|---|
| Technology-based solutions | Non-technological solutions (managerial practices) | |
| Effective communication | Communication based on non-direct and non-verbal contact | |
| Electronic-mediated forms of communication (e.g. emails, chats, chatbots, online forms) | Flexible forms of contact with the manager and team members | |
| Direct contact limited to one person only | ||
| Meetings in small groups | ||
| Written agenda before the meeting, and minutes after meeting | ||
| Improving the intelligibility of messages | ||
| Speech-to-text and text-to-speech applications | Precise communication | |
| Verbal instructions followed by written form | ||
| Written communication using visual forms (e.g. visual schedules, pictograms) | ||
| Regular, constructive, and honest feedback | ||
| Time management, task prioritizing and work organizing | Time management and task prioritizing | |
| Time management and task prioritization applications | Clear day/week/month work plan | |
| Time structuring tools (e.g. electronic calendars, reminders, alerts) | A clear scope of duties and sequence of tasks | |
| Job progress monitoring applications (e.g. interactive shared to-do lists) | Support in setting task priorities | |
| Organization of work | ||
| Application for monitoring own activities, with access to the support of a mentor/coach/job trainer | A flexible and tolerant approach | |
| Remote work | Flexible working hours, or part-time work | |
| Hybrid work | Individual work and tasks | |
| Transparent and task-based work structure | ||
| Clear rules of operation, avoiding unwritten rules | ||
| Regularity and rhythm in meetings, assigning tasks, and performance assessment | ||
| Buddy/mentor/job coach assistance | ||
| Providing support circles | ||
| Stress management and emotion control | Stress monitoring | |
| Real-time multi-sensor based stress level monitoring and up-to-date notification | Stress awareness training | |
| Collecting and analyzing data on stress triggers | ||
| Stress coping strategies | ||
| Dynamic adjustment of ambient environmental parameters after detecting an increase in stress level | Stress coping training and stress-reducing activities | |
| Non-verbal ways of conveying emotions (e.g. emoticons or keywords informing on the perceived increase in stress level) | ||
| Sensory sensitivity | Computer monitor settings adjustment, blackout cover/filter | Comfortable office environment, small spaces |
| Profiled computer mouse | Individual work stations, avoiding “open spaces” and “hot desks” | |
| Headphones | Separate “chill room” with no stimuli | |
| Silent computer keyboards | ||
Source(s): Own study
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