Table 1. Discussion in the meeting... | Emerald Publishing

Table 1.

Discussion in the meeting conducted at Medical Superintendent’s office, Film City’s Hospital between authorities and the users on the HMIS challenges of blood bank

Key points	Discussion and decisions
Blood bag sources in hospitals	All blood bank have three sources of blood (indoor, outdoor and brought-from)
Blood bag number series	They suggested number series with prefix as ID, OD for indoor and outdoor, respectively, along with hospital code
Blood bag number series	The suggested prefix to be printed as 102/ID/18 (first line) and 00001 (large font on second line). Similarly, for outdoor as 102/OD/18 (first line) and 10001 (large font, on second line). This will reset yearly
Blood bag number series	Final numbers sequence decided was: For indoor: 00001 to 15000 For brought from: 15001 to 30000 For outdoor: 30001 to 99999
Blood bag number series	A query was raised on what if the defined number series gets exhausted? Blood bank authorities suggested to begin the series with 1 lakh onwards which was communicated to them that technically not feasible. Hence, they have defined the above-mentioned numbers for indoor and outdoor as 00001 to 15000 and 30001 to 99999, respectively, which according to them will be maximum number and probably not exceed
Blood bag barcode	Printed barcode label should sustain different temperatures. Also, need from blood bank authority how many types of labels are required and their content
Blood bag cross-match	If a bag is cross-matched, the bag should be available on stock for cross-match again until it is issued to some patient. The same flow is available in system (tested on UAT environment)
Data entry operators	Blood bank needs data entry operators to fill up existing stock of blood bank
Blood collection report	Hospitals need to submit report to the camp organizer. Such report should be made available in HMIS. Format of the report to be received from blood bank authority
Transfusion details	After blood bag is issued to a ward, the transfusion details and/or transfusion reaction details should be visible to blood bank authority also Functionality is available in module for doctors to enter transfusion details, need to give access to blood bank users
Brought from blood bags	Brought from (source of blood bags) should be captured in system while adding blood bag for blood bank monthly reporting. This report should be available in system for understanding of count and source of bag’s brought from other blood banks

Key points	Discussion and decisions
Blood bag sources in hospitals	All blood bank have three sources of blood (indoor, outdoor and brought-from)
Blood bag number series	They suggested number series with prefix as ID, OD for indoor and outdoor, respectively, along with hospital code
Blood bag number series	The suggested prefix to be printed as 102/ID/18 (first line) and 00001 (large font on second line). Similarly, for outdoor as 102/OD/18 (first line) and 10001 (large font, on second line). This will reset yearly
Blood bag number series	Final numbers sequence decided was: For indoor: 00001 to 15000 For brought from: 15001 to 30000 For outdoor: 30001 to 99999
Blood bag number series	A query was raised on what if the defined number series gets exhausted? Blood bank authorities suggested to begin the series with 1 lakh onwards which was communicated to them that technically not feasible. Hence, they have defined the above-mentioned numbers for indoor and outdoor as 00001 to 15000 and 30001 to 99999, respectively, which according to them will be maximum number and probably not exceed
Blood bag barcode	Printed barcode label should sustain different temperatures. Also, need from blood bank authority how many types of labels are required and their content
Blood bag cross-match	If a bag is cross-matched, the bag should be available on stock for cross-match again until it is issued to some patient. The same flow is available in system (tested on UAT environment)
Data entry operators	Blood bank needs data entry operators to fill up existing stock of blood bank
Blood collection report	Hospitals need to submit report to the camp organizer. Such report should be made available in HMIS. Format of the report to be received from blood bank authority
Transfusion details	After blood bag is issued to a ward, the transfusion details and/or transfusion reaction details should be visible to blood bank authority alsoFunctionality is available in module for doctors to enter transfusion details, need to give access to blood bank users
Brought from blood bags	Brought from (source of blood bags) should be captured in system while adding blood bag for blood bank monthly reporting. This report should be available in system for understanding of count and source of bag’s brought from other blood banks