Table 1 Summary of experiences and... | Emerald Publishing

Table 1

Summary of experiences and improvement ideas regarding TB, from the five in-person interviewees

	Mode of use	Experience in general	Main benefits	Main deficits	Required improvements
Person 1; Director	Comprehensive understanding of the economy of the organization	Important part of everyday routines; Big picture for management, also the top management team	Big picture obtained; Forecasting enabled; Planning more efficient	Smaller technical details	Interfaces and linkage to other systems within the university
Person 2; Team Manager 1	Operative project management; Unit and team management; Daily use	Necessary for the whole team and unit; Commitment to and digesting of team economy	Guiding operations, systematic organization of work, both individually and for the team as a whole; Security of information; Minimization of mistakes, less time consuming; Total control	Need for technical app development; Need for new features which are required during use	User levels reorganization; Reporting tools (graphs, etc.)
Person 3; Team Manager 2	Management of vocational training; Team Management	Regular and active use, updating twice a month; Check with the team every month	Easy to use, real-time budgeting and follow-ups up to date; Planning	Minor technical issues, certainly easily repairable	Automatization with other systems; Facility to compare data with prior years
Person 4; Assistant Professor	Management of both teaching and research projects	Active use in own projects, awareness of the projects' and employers' situation	Excellent and easy usability includes much information from several sources	Still too much manual work	Visualization (charts, graphs); Interfaces to other systems; New user levels
Person 5; Controller	Economy and project management services at the university's level	Very important to have the big picture: ‐ Budgeting ‐ Follow-up ‐ Recruitment	Resourcing is easier in units within the projects; Follow-up improved	Still too much manual work	More efficient automatization; Compatibility with other systems; Reporting tools; Expansion to education

	Mode of use	Experience in general	Main benefits	Main deficits	Required improvements
Person 1;Director	Comprehensive understanding of the economy of the organization	Important part of everyday routines;Big picture for management, also the top management team	Big picture obtained;Forecasting enabled;Planning more efficient	Smaller technical details	Interfaces and linkage to other systems within the university
Person 2;Team Manager 1	Operative project management;Unit and team management;Daily use	Necessary for the whole team and unit;Commitment to and digesting of team economy	Guiding operations, systematic organization of work, both individually and for the team as a whole;Security of information;Minimization of mistakes, less time consuming;Total control	Need for technical app development;Need for new features which are required during use	User levels reorganization;Reporting tools (graphs, etc.)
Person 3;Team Manager 2	Management of vocational training;Team Management	Regular and active use, updating twice a month;Check with the team every month	Easy to use, real-time budgeting and follow-ups up to date;Planning	Minor technical issues, certainly easily repairable	Automatization with other systems;Facility to compare data with prior years
Person 4;Assistant Professor	Management of both teaching and research projects	Active use in own projects, awareness of the projects' and employers' situation	Excellent and easy usability includes much information from several sources	Still too much manual work	Visualization (charts, graphs);Interfaces to other systems;New user levels
Person 5;Controller	Economy and project management services at the university's level	Very important to have the big picture:‐ Budgeting‐ Follow-up‐ Recruitment	Resourcing is easier in units within the projects;Follow-up improved	Still too much manual work	More efficient automatization;Compatibility with other systems;Reporting tools;Expansion to education