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Purpose

The purpose of this paper is to develop further a theoretical framework of common understanding and explore the role of common understanding in coordination.

Design/methodology/approach

A constructive action research approach was employed applying abductive reasoning to develop new models with practical relevance.

Findings

A new framework of the elements of common understanding and a new theory of communication as a mechanism for coordination.

Research limitations/implications

As a longitudinal case study and part of a multiple case‐study, the findings are generalized to theory which should be further developed.

Practical implications

Presents a framework for developing shared meanings to achieve better coordination in collaborative service provisioning.

Originality/value

Presents a new model of common understanding, a refined approach to coordination.

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