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Purpose

The purpose of this paper is to develop the steps required for establishing and running cost‐effective condition‐based maintenance (CBM) exemplified for vibration‐based maintenance (VBM) and compared with real implementations in case companies.

Design/methodology/approach

The study is based on published knowledge and experience within condition monitoring (CM) and CBM, and three case studies.

Findings

The study has shown that all three case companies are in a big need for systematic procedures for doing right things right, in the right time cost‐effectively (establishing and running a cost‐effective CBM).

Research limitations/implications

The paper focuses on development of cost‐effective CBM exemplified for VBM. Also, the case companies belong to three branches: paper and pulp mills, energy producer and engineering manufacturing. The case companies have different levels in applying CBM/VBM, experience and knowledge in CM and CBM.

Practical implications

Systematic procedures for establishing CBM/VBM policy are developed, motivated and discussed in a way which enables the user to establish and run CBM/VBM policy cost‐effectively.

Originality/value

The steps of establishment of CBM/VBM provide a unique model for companies to establish and run cost‐effective maintenance its originality.

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